Privacy Policy

Effective Date: 02/11/2025
Last Updated: 02/11/2025

1. Introduction

Welcome to the Utah Trail Association (“we,” “our,” or “us”). Your privacy is important to us, and we are committed to protecting any personal information you provide. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website utahtrail.org, engage with our services, or interact with us in any way.

By using our website and services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree, please refrain from using our services.

2. Information We Collect

We collect different types of information to provide and improve our services effectively.

Personal Information

We collect personal information that you voluntarily provide when you:

  • Sign up for a membership, volunteer, or donate.

  • Subscribe to our newsletter or email updates.

  • Register for events, activities, or programs.

  • Contact us through email, phone, or forms on our website.

This information may include:

  • Name

  • Email address

  • Mailing address

  • Phone number

  • Payment information (for donations and purchases)

Non-Personal Information

We automatically collect non-personal information when you visit our website, including:

  • Your IP address

  • Browser type and version

  • Pages you visit and time spent on each page

  • Referral sources (how you arrived at our website)

  • Device information and operating system

We may use cookies, web beacons, and analytics tools (such as Google Analytics) to collect this information.

3. How We Use Your Information

We use collected information for various purposes, including but not limited to:

  • Membership & Donations: To process transactions, provide receipts, and manage accounts.

  • Communications: To send newsletters, updates, and announcements about events, programs, and initiatives.

  • Volunteer & Program Management: To process volunteer applications and manage participation in programs.

  • Website Improvement: To analyze website traffic, track engagement, and improve user experience.

  • Legal Compliance: To comply with applicable laws and regulations.

4. Sharing of Information

We do not sell or rent your personal information. However, we may share it in the following circumstances:

  • Third-Party Service Providers: We may share data with trusted service providers, such as payment processors, email marketing platforms, and website hosting services.

  • Legal Compliance: If required by law, we may disclose information in response to legal requests, subpoenas, or government investigations.

  • Consent: We may share your information with third parties when you have given explicit consent.

5. Data Security

We take reasonable measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes:

  • Secure databases and encryption protocols

  • Limited access to personal information by authorized personnel only

  • Regular security assessments and updates

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. User Rights & Choices

You have the right to:

  • Access & Correct Your Information: You may request access to the personal data we hold about you and request corrections.

  • Opt-Out of Communications: You may unsubscribe from newsletters and marketing emails at any time using the "unsubscribe" link.

  • Delete Your Data: You may request deletion of your personal data unless retention is required for legal or administrative reasons.

To exercise any of these rights, contact us at [insert email].

7. Cookies & Tracking Technologies

We use cookies and similar tracking technologies to improve user experience and analyze website traffic.

You can adjust your cookie settings through your browser preferences. Disabling cookies may affect certain website functionalities.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies before providing any personal information.

9. Children’s Privacy

Our website and services are not intended for children under the age of 13. We do not knowingly collect personal data from minors. If you believe we have collected such information, please contact us, and we will take appropriate action.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be reflected on this page with an updated "Last Updated" date. If significant changes are made, we will notify users via email or a website announcement.

We encourage you to review this Privacy Policy periodically to stay informed.

11. Contact Information

If you have questions about this Privacy Policy or how your data is handled, please contact us:

📧 Email: utahtrailassociation@gmail.com

Thank you for supporting the Utah Trail Association.